employee training records template

 

To protect the safety of workers and supervisors, the MLITSD requires employee training to be tracked and made accessible to the agency as stipulated in the Occupational Health and Safety Act (OHSA). Click here to see upcoming ACUTE courses that meet Ontario health and safety training standards and also comes with free record keeping. Employee training records can take time to administer but with the right partner, this burden can be offloaded to your training provider.  The content provided in this post is not intended as a substitute for review of the full legislation. This article discusses what are key parameters organization should track as part of health and safety training record keeping. Read further to receive ACUTE’s employee training records template.

joint health and safety committee training overviewHere is what a recent customer had to say about their experience engaging ACUTE as their training provider:

“For over 20 years, Ron Campbell and the professional team at ACUTE has helped us develop a continuously improving safety program customized to our unique needs in environmental testing and renewable energy services. We are proud of our safety culture and record supported by ACUTE training services.” – Hank

See here for more reviews.

ontario health and safety trainingSummary of Key Regulatory Requirements for Employee Training Records

Record keeping for employee safety training is important to help companies demonstrate due diligence in providing workplace health and safety. These records must be available to government inspectors upon request and should also support a due diligence audit. Employers may not be aware, but a review of  the full legislation Ontario legislation implicates the following courses that require records of training:

As a general rule of thumb, many of the courses above require refresher training annually to ensure employees continue to practice safe and effective work measures. Having regular, up-to-date record keeping helps your organization avoid any regulatory compliance penalties or business disruptions.

Passionate instructorRecord Keeping Helps your Staff Get the Right Training at the Right Time

Employee record tracking helps your team remain thoroughly grounded in all the relevant safety training they need to do their job well and effectively. This helps health and safety planners to forecast and manage which team members will require initial or refresher training. To see what training is required for Ontario and your team, see here. Maintaining solid records of employee training also helps you stay compliant when your company sets policies on health and safety retraining. The industry standard is typically a review or refresher course one year following the initial training. For employers, this refresh training process can mean compliance, while employees benefit from on-going reinforcement of health and safety best practices.

employee training records template saves timeHow Much Time Does Training Record Keeping Take?

The process of maintaining employee safety training records can take about an average of 1 hour a week for an organization that employs 50 people, with this figure going up for larger organizations. This figure includes record keeping and communication, receiving information and also confirming it’s completion. The calculation is based on the following parameters:

  • 15 minutes of record keeping per employee per training course
  • Average of 3 safety training courses per year
  • 5 minutes of communication/correspondence with employees and management per employee and course
  • Assuming 50 working weeks based on statutory holidays and paid time off
  • We find that 60 minutes a week is required for record keeping

ACUTE offers companies who complete training with us the opportunity to recover an estimated hour per week by offering free records keeping for all the courses provided.

Turn Information into Actionable Steps

Health and safety program leaders that are accountable for employee safety training must take care in managing and collecting the following information as part of due diligence and cost effectiveness:

  • Date training was completed / Forecast date of refresher training: noting when training was completed and when subsequent training required is actionable data that will continue to support employee workplace safety
  • Training exemptions: employees who have worked in the industry before will have plenty of training under their belt and can receive training records from a previous employer
  • Document of completion: keep a copy of a signed and dated course completion document
  • Course score: tracking the performance of an employee can also aid informed decisions concerning the need to require an earlier refresher or remedial training for an employee

The point is not to simply collect information but to remain focused on delivering organizational outcomes including employee safety and cost savings by avoiding the duplication of unnecessary training. Get started now with  managing employee training records with ACUTE’s Employee Training Records Template. Organizations may struggle with maintaining an appropriate and outcomes-oriented record training program, and processes and people are more important than a single tool. ACUTE’s team focuses on helping clients manage the  training records processes so your team can focus on what is core to your mission and mandate.

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Going Beyond Compliance with ACUTE’s Ontario Health and Safety Training

ACUTE takes a holistic approach to  helping clients meet regulatory requirements and goes above and beyond in helping those who receive instruction get the best training available. Demonstration of due diligence and training completion is another great reason clients choose to work with ACUTE.  We provide timely record keeping and issuance of information to support organizations with regulatory inquiries. Partner with an organization that goes end-to-end with safety compliance and quality workplace training. ACUTE provides these other demonstrated differentiators:

  • Open Door Instructor-Student PartnershAcute Safetyip: ACUTE’s training services emphasize client participation. Staff foster relationships with clients and serve as a touchstone for advice moving forward
  • Serving Your Team and Industry: With a vast array of clients in manufacturing, construction, health, academic, and government sectors, ACUTE brings the best safety practices from across the spectrum to your workplace
  • 100 Years Combined Experience: ACUTE provides comprehensive health and safety training, on-site safety services, and consulting services. With over 100 years of combined experience, our staff offers more than theoretical or abstract ideas. ACUTE offers solutions
  • Track Record of Success: ACUTE is rated 4.9/5 stars on Google reviews, demonstrating a commitment to our clients, quality, and a passion for training

Contact us today for quality training in your workplace or on-site at ACUTE’s proven training facilities!

ACUTE is located in Waterloo, Ontario, and services customers from cities such as Toronto, Mississauga, Brampton, Hamilton, Milton, Kitchener, London, Guelph, and other cities from across Ontario.